Under both the Data Protection Act 1998 and General Data Protection Regulation (GDPR), sign-in books should not visibly display each student’s name to others. Whilst it is acceptable to display the reason for their lateness, the name of the student should be protected under this legislation.
The Solution To get around the issue raised above, we have developed this fully compliant late arrival register. As you can see, the student name field is blacked out. The responsible member of staff just needs to write over the top of blacked out panels. Without pushing too hard with a pen, the name will be recorded on the concealed sheet underneath.
Should a responsible person in your school, college or university wish to see a full list of who has arrived late and the associated reasons, they just need to separate the top blacked-out sheet from the duplicated under-sheet. As you can see in the pictures, the NCR under-sheet will give you a list of who has arrived late.
Fields shown include: Date, name, time in, reason, excused/unexcused and the staff initials
Features and Benefits
Blacked out name fields to comply with GDPR
Boxes to capture reason for latest
Undersheet can be used by authorised personnel should the school wish to review lateness records in full
Book includes card separator, card front and rear covers, and is spiral bound for ease of use
Size: A4 (210x297mm)
Number of sign-in entries: Increased from 500 sign-in panels to 750 across 50 pages
Delivery: Next working day if order received before 4pm, Monday to Friday
Why buy from SSP Direct? Established in 1999, our team has over 50 years of security and safety experience between us. This experience really counts when it comes to sourcing / manufacturing our quality product range - with the savings we make being directly passed on to you at some of the UK's lowest online prices.
Recent customer comments about SSP:
Excellent company, ordered one day and delivered next day, definitely recommended (Waterhouse)
Quality product and a great, highly responsive, service from the team at SSP. I would definitely source from them again (Raham W)
I just wanted to say a massive thank you for all your help yesterday. I really appreciate it and will certainly be using you again for future installation products. (Amy)
We are very impressed with how our first order has been handled and will definitely be using SSP Direct again (Ansal T )
The delivery went missing on site as it's a big place but after contacting Customer Services they were extremely helpful and we managed to locate the delivery. Great service! (Leighton Derrick)
Is this blacked-out signing in book compliant with the GDPR?
As of the 25th May 2018, the UK’s Data Protection Act will be replaced by the General Data Protection Regulation (GDPR). This new piece of legislation increases the level of responsibility workplaces have in managing and storing data compliantly. Critically, in the case of visitor records, this means other visitors or staff should not be able to see who has signed in previously.
With this unique sign-in book the top sheet has blacked-out panels, where the names of the visitor, the visitor’s company (if applicable) and the person they are visiting is completely obscured. Each blacked out sheet is sealed to the under-sheet, where a full list of unobscured names is shown. This list of names should only be seen by the responsible person in the event of a security breach or should the building be evacuated.
Like many processes under the GDPR, this product complies if it is used correctly. Critically we would advise that the book will need to be continually supervised to ensure it is not taken or the blacked out top sheet removed. The book should never be left unattended for any length of time.
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