Personalised School Safeguarding Visitor System Supervised / Unsupervised (Full Colour)

Ordering Made Easy

1. Using the dropdown above, select the quantities of passes you wish to order (the more you order, the cheaper it is per pass)
2. Using the first button above, upload a copy of your logo. Then, if you wish to amend our standard visitor pass text and welcome information, click buttons and input your own text. Finally use the fourth button to advise us on colour scheme and fonts.
3. We will then take 24 hours to set your artwork and email it back to you. Rest assured, we will not print anything until you have seen and approved an emailed visual of your system.

Of course, if you would rather, we can take your order over the phone and guide you through each step of the process.

Delivery: On average between 7 and 10 working days

First time ordering?
If this is your first time of ordering you will need to buy one of the folding backboards in the related items. You may also need wallets and clips for your visitors to display their passes around you building.

Dimensions

• Open Backboard when open: (Height x Width) 325mm x 460mm
• Closed Backboard: (Height x Width) 325mm x 240mm
• Paper underlay: (Height x Width) 230mm x 430mm 
• Pass size before folding: (Height x Width) 83mm x 206mm

Product Features
SSP's personalised visitor pass system has everything you need to welcome visitors to your building. This system not only records all relevant visitor information, it also notifies guests of essential Health and Safety instructions. The back-sheet can also be used if you are doing a head count in the event of a fire. 

This system comes complete with a data protection sheet to ensure visitors' details are kept confidential as per the requirements of the Data Protection Act 1998 and the GDPR 2018.

Is this Visitor System compliant with the GDPR?
Yes it does comply with the GDPR (General Data Protection Regulations), although compliance does very much depend on where you locate this product and how you manage this list of names. If your visitor pass system is on display in a supervised / manned area - as it has a discreet sheet hiding the names - then it will comply. The only thing we would perhaps say is you will need to remove this system from view should that area be vacated (unmanned) for any length of time.

Why buy from SSP Direct? 
If the thousands of positive customer reviews are not quite enough, we were first established way back in 1999. As preferred suppliers to hundreds of schools, local authorities and hospitals, we know that it’s all about being efficient, supplying quality products and delivering good, honest customer service. We are proud to say that most of our sales now are to repeat customers, which we believe to be the greatest testimony we could ask for.

Recent customer comments about SSP:

• Excellent company, ordered one day and delivered next day, definitely recommended (Waterhouse)
• Quality product and a great, highly responsive, service from the team at SSP. I would definitely source from them again (Raham W)
• I just wanted to say a massive thank you for all your help yesterday. I really appreciate it and will certainly be using you again for future installation products. (Amy)
• We are very impressed with how our first order has been handled and will definitely be using SSP Direct again (Ansal T )
• The delivery went missing on site as it's a big place but after contacting Customer Services they were extremely helpful and we managed to locate the delivery. Great service! (Leighton Derrick)

Is this Visitor System compliant with the GDPR?

On the 25th May 2018, the UK’s Data Protection Act was superseded by the General Data Protection Regulations (GDPR). This new piece of legislation increased the level of responsibility workplaces have in managing and storing data compliantly. Critically, in the case of visitor records, this means other visitors or staff should not be able to see who has signed in previously.

To comply with this legislation, this tear-out visitor system features a discreet sheet to conceal the names of previous visitors. This full list of names should only be seen by the responsible person in the event of a security breach or should the building be evacuated.

Like many processes under the GDPR, this product only complies if it is used correctly. We would advise that the book will need to be under supervision of at least one member of staff to ensure it is not removed or the discreet sheet lifted or torn-out. In line with the GDRP, these passes should never be left at an unmanned reception.

How does this system help with Safeguarding?

This Personalised Supervised Visitor Pass System has been developed to assist schools in ensuring they are doing all they can to safeguard the children in their care. 

Specifically, this system has been introduced to help schools meet the Government’s and their own Local Authority’s growing guidelines on external visitors to their premises. These guidelines will invariably include the following requirements:

• All visitors must wear a visitor’s badge – and ensure it is prominently displayed
• All visitors wait in reception until they are met by an appropriate member of staff to be escorted either around the building or to their destination.
• All visitors should be accompanied by a member of staff
• All visitors should not be alone with pupils/children unless this is a legitimate part of their role

(above bullet points taken from Nottinghamshire County Council’s visitor guidelines)

There are very few exceptions to the above, with perhaps one of them being a social worker seeing a child, where the school has checked that the visitor has had the appropriate DBS (CRB) checks. 

This best selling visitor book system not only demonstrates you are doing all you can to safeguard the children in your school’s care, it also records all relevant visitor information and notifies visitors of essential Health and Safety instructions. The under-sheet can also be used as a fire register should the building be evacuated for any reason.

The Discreet-Write system comes complete with a data protection discreet sheet to ensure the school's visitors details are kept confidential as per the requirements of the Data Protection Act 1998.