Visitor Book 300 inserts plus 10 wallets & clips

Sally B

Thu 25th Oct 2018

Product:
1.What made you choose to buy these products from SSP? Needed a GDPR signing in book, local secondary school had one of your products
2.What did you think of the product? okay, visitor labels difficult to get in to holder - we are having to fold the edge over

Service:
3.What did we get right? everything, very helpful with my initial enquiry, speedy delivery
4.What could we improve? nothing - all good
5. Is there anybody that you have dealt with that deserves a special mention in our team meeting? Gwynn was very helpful

Finally, out of 5 what would you rate us? 5
I look forward to ordering from you in the future

Visitor Audit: Once each badge is complete a duplicate is retained in the book as a permanent record of all visitors to you building.

Fire Records: This book also features a time-out box to help business owners and nominated fire wardens keep track of visitor departures. This is great for tracking visitors should the building need to be evacuated. This element is strongly advised under the Regulatory Reform (Fire Safety) Order 2005.

Is this Visitor System compliant with the GDPR?
On the 25th May 2018, the UK’s Data Protection Act was superseded by the General Data Protection Regulations (GDPR). This new piece of legislation increased the level of responsibility workplaces have in managing and storing data compliantly. Critically, in the case of visitor records, this means other visitors or staff should not be able to see who has signed in previously.

To comply with this legislation, this tear-out visitor system features a discreet sheet to conceal the names of previous visitors. This full list of names should only be seen by the responsible person in the event of a security breach or should the building be evacuated.

Like many processes under the GDPR, this product only complies if it is used correctly. We would advise that the book will need to be under supervision of at least one member of staff to ensure it is not removed or the discreet sheet lifted or torn-out. In line with the GDRP, these passes should never be left at an unmanned reception.