This GDPR compliant full colour Visitor Pass System can be completely personalised. Not only can you display your logo, you can also have your own text on the tear-out passes and back-sheet to reflect your organisation’s health and safety, safeguarding and fire procedures.
Ordering Made Easy
Using the dropdown above, select the quantities of passes you wish to order (the more you order, the cheaper it is per pass)
Using the first button above, upload a copy of your logo. Then, if you wish to amend our standard visitor pass text and welcome information, click buttons and input your own text. Finally use the fourth button to advise us on colour scheme and fonts.
We will then take 24 hours to set your artwork and email it back to you. Rest assured, we will not print anything until you have seen and approved an emailed visual of your system.
Of course, if you would rather, we can take your order over the phone and guide you through each step of the process.
Delivery: On average between 7 and 10 working days
First time ordering? If this is your first time of ordering you will need to buy one of the folding backboards in the related items. You may also need wallets and clips for your visitors to display their passes around your building.
Dimensions
Open Backboard when open: (Height x Width) 325mm x 460mm
Closed Backboard: (Height x Width) 325mm x 240mm
Paper underlay: (Height x Width) 230mm x 430mm
Pass size before folding: (Height x Width) 83mm x 206mm
Product Features SSP's personalised visitor pass system has everything you need to welcome visitors to your building. This system not only records all relevant visitor information, it also notifies guests of essential Health and Safety instructions. The back-sheet can also be used if you are doing a head count in the event of a fire.
This system comes complete with a data protection sheet to ensure visitors' details are kept confidential as per the requirements of the Data Protection Act 1998 and the GDPR 2018.
Is this Visitor System compliant with the GDPR? Yes it does comply with the GDPR (General Data Protection Regulations), although compliance does very much depend on where you locate this product and how you manage this list of names. If your visitor pass system is on display in a supervised / manned area - as it has a discreet sheet hiding the names - then it will comply. The only thing we would perhaps say is you will need to remove this system from view should that area be vacated (unmanned) for any length of time.
Why buy from SSP Direct? If the thousands of positive customer reviews are not quite enough, we were first established way back in 1999. As preferred suppliers to hundreds of schools, local authorities and hospitals, we know that it’s all about being efficient, supplying quality products and delivering good, honest customer service. We are proud to say that most of our sales now are to repeat customers, which we believe to be the greatest testimony we could ask for.
Recent customer comments about SSP:
Excellent company, ordered one day and delivered next day, definitely recommended (Waterhouse)
Quality product and a great, highly responsive, service from the team at SSP. I would definitely source from them again (Raham W)
I just wanted to say a massive thank you for all your help yesterday. I really appreciate it and will certainly be using you again for future installation products. (Amy)
We are very impressed with how our first order has been handled and will definitely be using SSP Direct again (Ansal T )
The delivery went missing on site as it's a big place but after contacting Customer Services they were extremely helpful and we managed to locate the delivery. Great service! (Leighton Derrick)
Stuart
Wed 24th Apr 2024
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I received the Visitor Passes this morning and they look great thanks. Thanks again for your assistance, clear communication and swift turnaround. I’ll be using SSP again for the next print run. I’ve also had a look at what else SSP offers and will keep you in mind for future.
Suzan
Mon 22nd Jan 2024
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Kobe Medlin
Fri 17th Nov 2023
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Brought the knowledge of my old job into my new job who have highlighted how easy to use the products were and how they met our needs perfectly
Jules Troughton
Fri 27th Jan 2023
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Stacey L
Tue 6th Oct 2020
1.What made you choose to buy these products from SSP? Price 2.What did you think of the product? Boss is happy so I’m happy! 3.What did we get right? Very efficient and quick (we had put an order with another local company first as they were slightly cheaper but they had terrible response time and even worse customer service skills) 4.What could we improve? Nothing comes to mind 5. Is there anybody that you have dealt with that deserves a special mention in our team meeting? I think I only dealt with Mark and he was efficient, professional and responded promptly. He made it a very easy experience. Finally, out of 5 what would you rate us? I would give a strong 4!
Darren A
Thu 18th Apr 2019
1.What made you choose to buy these products from SSP? Internet search looking for signing in book on google. 2.What did you think of the product? Product is great, it’s our second visitor book from yourselves. 3.What did we get right? No issues 4.What could we improve? No issues 5. Is there anybody that you have dealt with that deserves a special mention in our team meeting? Mark Hughes was a great help thanks Finally, out of 5 what would you rate us? 5
Alan R
Thu 25th Oct 2018
Product: 1.What made you choose to buy these products from SSP? I've purchased similar and same items from you previously. 2.What did you think of the product? Good quality
Service: 3.What did we get right? Everything from initial order taking to final delivery. 4.What could we improve? From my point of view I don'y require any changes to the service you provide. 5. Is there anybody that you have dealt with that deserves a special mention in our team meeting? I tend to forget the names of the people who answer the phone and take the orders, but for your Team Meetings I have always met good customer service from your colleagues and they are always helpful to me.
Greg S
Wed 3rd Oct 2018
Product: 1.What made you choose to buy these products from SSP? We have used you before 2.What did you think of the product? Very good
Service: 3.What did we get right? No… the order was correct but the pickers only sent one visitor book instead of three. Also the new visitor badges were in two packs, 00001 – 2000 in both. We needed a continuous number form 0001 – 4000. Gwyn is sorting this for us. 4.What could we improve? Apart from above nothing 5. Is there anybody that you have dealt with that deserves a special mention in our team meeting? Gwyn has been very helpful and assisted me in getting the right products ordered. All problems handled well.
Judith Kirk
Fri 20th Jan 2017
1. What made you choose to buy these products from SSP? Search on Google for simple to use passes, your product fitted our current needs 2. What did you think of the service? Apart from the initial hiccup with the loss of our order, the service from that point was very good with swift turnaround of sample templates and changes requested. 3. What did you think of the product? The product has greatly simplified and speeded up our signing process, however on hindsight it would have been helpful to request ‘date in’ and ‘date out’ columns on the pass book as we often have contractors on site for extended period during school holiday. This means that having to issue new passes daily we will go through supplies of passes quicker that previously. We have also discovered that the holes punched in the sheets including the backing sheet do not line up with normal ringer binders so we need to re-punch to file the backing sheets for record keeping requirements as the folder is not deep enough to store more than a small amount of used backing record sheets 4. Out of 5 (with 5 being great) how would you rate us? 4.5
Lisa Edmonds
Wed 16th Nov 2016
The service has been fine from SSP, quick turnaround of the product and timely.
4/5 overall :0)
Graham Millard
Thu 27th Oct 2016
1. What made you choose to buy these products from SSP? Combination of Google search and seeing the product used at a different school.
2. What did you think of the service? Very good. I liked the fact that people responded to my emails and phone calls even when someone was out of the office. The proofs arrived promptly which speeded up the whole process.
3. What did you think of the product? Good quality product, neatly packaged and swiftly delivered. I’ll be interested in how our Office staff find getting visitors to use it after half term.
4. Out of 5 (with 5 being great) how would you rate us? So far, 5/5 with the website 3/5.
5. Overall, how do you feel we could improve as a business? The website is too cluttered and busy. There are so many products advertised and so many options within each product range. I think that from a first time visitor’s perspective it can be a little overwhelming. A neater website with far fewer menus and sub-menus and fewer thumbnail images could be better. In terms of the visitors’ book, it was quite difficult to actually see (online) how it would operate as the images of it were displayed separately. A short video of someone signing in, tearing off, folding and placing in the pass holder may be clearer.
Emma Swaine
Fri 3rd Jul 2015
1.What made you choose to buy these products from SSP? Company had used you before 2. What did you think of the service? Good – Alistair was very helpful 3. What did you think of the product? Good 4. Was the website easy enough to use? Didn’t really use it – phoned in 5. Out of 5 (with 5 being great) how would you rate us? 4
Is this Visitor System compliant with the GDPR?
On the 25th May 2018, the UK’s Data Protection Act was superseded by the General Data Protection Regulations (GDPR). This new piece of legislation increased the level of responsibility workplaces have in managing and storing data compliantly. Critically, in the case of visitor records, this means other visitors or staff should not be able to see who has signed in previously.
To comply with this legislation, this tear-out visitor system features a discreet sheet to conceal the names of previous visitors. This full list of names should only be seen by the responsible person in the event of a security breach or should the building be evacuated.
Like many processes under the GDPR, this product only complies if it is used correctly. We would advise that the book will need to be under supervision of at least one member of staff to ensure it is not removed or the discreet sheet lifted or torn-out. In line with the GDRP, these passes should never be left at an unmanned reception.
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2,670 reviews
