This Supervised Visitor Pass System has been developed to assist schools in ensuring they are doing all they can to safeguard the children in their care.
Specifically, this system has been introduced to help schools meet the Government’s and their own Local Authority’s growing guidelines on external visitors to their premises. These guidelines will invariably include the following requirements:
All visitors must wear a visitor’s badge – and ensure it is prominently displayed
All visitors wait in reception until they are met by an appropriate member of staff to be escorted either around the building or to their destination.
All visitors should be accompanied by a member of staff
All visitors should not be alone with pupils/children unless this is a legitimate part of their role
(above bullet points taken from Nottinghamshire County Council’s visitor guidelines)
There are very few exceptions to the above, with perhaps one of them being a social worker seeing a child, where the school has checked that the visitor has had the appropriate DBS (CRB) checks.
This best selling visitor book system not only demonstrates you are doing all you can to safeguard the children in your school’s care, it also records all relevant visitor information and notifies visitors of essential Health and Safety instructions. The under-sheet can also be used as a fire register should the building be evacuated for any reason.
The Discreet-Write system comes complete with a data protection discreet sheet to ensure the school's visitors details are kept confidential as per the requirements of the Data Protection Act 1998.
Is this Visitor System compliant with the GDPR? Yes it does comply with the GDPR (General Data Protection Regulations) - although compliance does very much depend on where you locate this product and how you manage this list.
If your visitor sign-in system is on display in a supervised / manned area, then this system (and any of our other systems with discreet sheets) should comply. The only thing we would perhaps say is you will need to remove this system from view should that area be vacated (unmanned) for any length of time.
Pack includes: 200, 500, 1,000 or 2,000 records (see quantity options in the drop-down menu below) 10 Supervised Lanyards and visitor pass wallets 10 Unsupervised Lanyards and visitor pass wallets 1 hard backed, stylish board
Delivery: 1-2 days
Size: Backboard when open: (Height x Width) 325mm x 460mm Size when book closed: (Height x Width) 325mm x 240mm Paper underlay: (Height x Width) 230mm x 430mm Pass size before folding: (Height x Width) 83mm x 206mm
Personalised Passes available: Should you wish to personalise your Visitor book with your logo and specific health and safety/fire instructions please call us today on 0161 413 7939 or alternatively, click here to make amends and email over your changes to [email protected] after placing your order.
Why buy from SSP Direct? Established in 1999, our team has over 50 years of security and safety experience between us. Our Commercial Director has also been involved in the print trade for over 10 years. This experience really counts when it comes to sourcing / manufacturing our extensive product range - with the savings we make being directly passed on to you at some of the UK's lowest online prices.
Recent customer comments about SSP:
Excellent company, ordered one day and delivered next day, definitely recommended (Waterhouse)
Quality product and a great, highly responsive, service from the team at SSP. I would definitely source from them again (Raham W)
I just wanted to say a massive thank you for all your help yesterday. I really appreciate it and will certainly be using you again for future installation products. (Amy)
We are very impressed with how our first order has been handled and will definitely be using SSP Direct again (Ansal T )
The delivery went missing on site as it's a big place but after contacting Customer Services they were extremely helpful and we managed to locate the delivery. Great service! (Leighton Derrick)
Barwell Academy
Tue 26th Nov 2019
1.What made you choose to buy these products from SSP? Looking at upgrading our system and came across your company products through online search 2.What did you think of the product? Very good, does exactly what we need. 3.What did we get right? Right from the start the service has been excellent. I could not see clear enough from the online image what details the visitor book recorded so emailed to ask for clear details, a PDF example was sent. We then ordered the product and a few days later discovered a discrepancy so called SSP who also dealt with it very promptly. No complaints Finally, out of 5 what would you rate us? 5
Is this Visitor System compliant with the GDPR?
On the 25th May 2018, the UK’s Data Protection Act was superseded by the General Data Protection Regulations (GDPR). This new piece of legislation increased the level of responsibility workplaces have in managing and storing data compliantly. Critically, in the case of visitor records, this means other visitors or staff should not be able to see who has signed in previously.
To comply with this legislation, this tear-out visitor system features a discreet sheet to conceal the names of previous visitors. This full list of names should only be seen by the responsible person in the event of a security breach or should the building be evacuated.
Like many processes under the GDPR, this product only complies if it is used correctly. We would advise that the book will need to be under supervision of at least one member of staff to ensure it is not removed or the discreet sheet lifted or torn-out. In line with the GDRP, these passes should never be left at an unmanned reception.
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